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An inventory is a process drawn up between the tenant and the residence, which describes the accommodation when you enter and when you leave. It is drafted as document in two original copies (one for the tenant and one for the residence).
If any deterioration is observed during your rental, the residence has the right to deduct the amount due for repairs from your security deposit, which you pay on arrival.
If you cannot be present for the inventory, you may empower a person to do it on your behalf; in this case, you must grant a proxy to the person concerned who must be present for the inventory and bring their ID with them.
To save time, consider doing a pre-inventory!